In today's world, it's all about productivity, even in your afterschool program. Getting the most out of your time is crucial, especially at a time when it's difficult to hire employees or cover sick leave.
But you don’t want to push productivity for its own sake. You want it so you and your employees can spend more time on the important things — caring for those in your program and offering them the best of your efforts.
Using afterschool management software is an easy way to improve productivity as well as:
- Reduce staff turnover
- Reduce errors
- Offer training and development
You can provide an excellent learning and working environment with the right solution.
Eliminate the Need for Manual Record Keeping
Are you still relying on paper rosters, registration documentation, and other important files? Digitize all your records and store the files in a central database where you and your staff can access the information you need for operations.
With a robust documentation process, your staff has more investment in a job where they may have felt overwhelmed with recordkeeping, including filing and storage. A clear and simple method for acquiring and storing attendance data, student immunization records, test scores, and more will take a significant load off of your staff’s shoulders.
With an afterschool management solution, you can still print anything you need, but you don’t need an entire room of file cabinets to get your information. In fact, you can access all your data from any device anytime from anywhere.
Record Attendance Quickly and Accurately
Grants and funding often rely on attendance data. Also, you know the most successful students are those who attend your afterschool program regularly.
Attendance is an essential task that, in the past, has required parents or students to find a roster, sign and date it, and record the time. Then someone on your staff had to review every log to ensure it was complete and accurate. Time was wasted notifying parents or students to return to the area to correct an error.
Using a tablet, smartphone, or computer along with a barcode or biometric data, you can check students in and out in seconds without missing a single piece of information. The system also provides an audit log so you can see whether anyone has changed a file after it was produced.
Electronic attendance is much less prone to distraction than a person who is charged with checking in everyone crowding around a desk or door. It also keeps everything organized without losing paperwork.
Digital attendance provides time management tools to help you fulfill licensing requirements and grant proposals requesting the data. Establishing a system and process to accurately and precisely record attendance and other critical data daily is easy.
Eliminate Time Spent on Data Collection, Compilation, and Reporting
An afterschool management solution provides you with an endless array of preformatted and ad hoc reports you can use to show student progress toward goals, determine who needs additional assistance, and report to the appropriate agencies.
Many programs concentrate on a specialty such as STEM, literacy, or sports. But even if your program covers multiple areas, you can simplify your recordkeeping process by digitizing it.
Use the software to download school records so you can determine a personalized plan for each student. Collect and compile all the data you need to help a student succeed at school. Build goals and then plans to help you achieve them.
Anytime you can, delegate or automate repetitive administrative work. Your staff will be happier, and you won't spend hours compiling records and manually creating reports.
EZReports gives you the tools to eliminate manual recordkeeping, quickly and accurately record attendance, and avoid manual data collection, compilation, and reporting.
Our afterschool management solution provides all the tools you need to maximize your staff’s efficiency. Your staff has limited time to spend with these kids, and efficient record keeping can liminate hours spent doing busywork.
When the staff can complete their paperwork on a timely basis, they have more energy and time to devote to student and program success. You can use the time saved to grow your program and attract the best teachers and other staff.
Digitizing your records also helps you stay accountable to management, parents, and agencies providing grants to defray some of your costs. Everyone can see what happens throughout the afterschool period, keep up with licensing and other requirements, and ensure the children and teenagers receive top-notch care and teaching.
Contact EZReports to learn more.